GDPR PRIVACY POLICY
Easton Haines Limited respects your privacy and is committed to protecting your personal data. In this Privacy Policy we will explain how we look after your personal data and inform you of your privacy rights and how you are protected by law. We are committed to preserving the privacy of all individuals (clients, candidates and other 3rd parties we may have contact with in relation to our business activities) and to protecting any personal information provided to us. We believe it is important for you to be well informed about how Easton Haines safeguards your personal information and how we undertake data processing practices.
Please read the following privacy policy to understand how we use and protect the information that you provide to us. It is important that you read this privacy policy document together with any other privacy notice or fair processing note we may provide on specific occasions when we are collecting or processing personal data about you so that you keep fully aware of how and why we are using your data.
Data Controller
Easton Haines Limited is the controller and responsible for your personal data (collectively referred to as “Easton Haines Limited”, “we”, “us” or “our” throughout this document.
You have the right to make a complaint at any time to the Information Commissioners Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). However, we would appreciate the opportunity to deal with your concerns before you approach the ICO so please contact us in the first instance.
Information we collect from you
The information collected from you may include but is not limited to your name, address, landline or mobile telephone numbers, fax number and e-mail address; your date of birth; copies of your curriculum vitae, personal statements and other information relating to your job history, qualifications, referee details, salary expectations etc. On occasions this may also include sensitive personal information such as details of criminal convictions and ethnic origin.
Unless we have your permission, we will not sell, trade or rent personal information about you to unaffiliated third parties.
Use of your personal information:
We may use your personal information for the purposes of:
- Running searches against a number of criteria from the information we have gathered from you and from job descriptions / person specifications / requirements provided by our clients.
- Using the data we hold to inform you of suitable job opportunities. Easton Haines Limited will contact you via phone, email and/or SMS to advise of such employment opportunities
- Subscribing you to job alerts emails to which you may unsubscribe at any time
- With your prior consent, sharing your personal information to our clients in order to assist your job applications and assess your eligibility. This may include disclosing sensitive or personal information where you have provided it.
- For crime prevention and prosecution of offenders where necessary
Access to your personal data
The information you submit to us is be held on a secure off-site cloud-based CRM server provided by a third-party CRM data management organization. All software used to process and store your data is password protected and is accessed by authorized employees of Easton Haines Limited only.
You have the right to ask us for a copy of the information supplied by you that we hold under the GDPR Data Protection Act 2018 and you may ask us to make any necessary changes to ensure that the information we hold is accurate and up to date. Please contact us using the contact information set out at the end of this document if you wish to update or correct the personal information you previously supplied to us or if you choose to opt out of any communications which you may have initially agreed to or if you have any queries or requests or comments relating to the use of your personal information or any questions about this privacy policy.
Easton Haines Limited may ask you to verify your identity and/or for more information about your request. We can also refuse your request in certain circumstances and will give you reasons for doing this (for example if we are required to keep your information by law for a statutory period of time).
Disclosure of your personal data
Easton Haines Limited may have to share your personal data with third parties such as business partners who perform services on our behalf or to us (e.g. professional advisors acting as processors or joint controllers including third-party payroll providers, lawyers, bankers, accountants, auditors and insurers who provide such services to Easton Haines Limited). These third parties comply with similar undertakings of privacy and confidentiality as we do
When required we may also have to share your personal details with HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers who require reporting of processing activities in certain circumstances and our clients or intermediaries if you are working for them. We may also disclose your personal information to third parties in the event we sell or buy any business or assets when we may disclose your personal data to the prospective seller or purchaser of such business or assets. In the case of Easton Haines Limited being purchased by a third party then the personal data held by it about its customers will be one of the transferred assets.
We have in place appropriate security measures to prevent your personal data from being lost, used or accessed in an unauthorized way. In addition, we limit access to your personal data to those employees, agents and other third parties who have a business need to know. They will only process your personal data on the instructions of Easton Haines Limited and they are subject to a duty of confidentiality.
How long we keep your personal information
We will keep your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Different laws require us to keep different data for different periods of time.
In order to determine the appropriate retention period for personal data, Easton Haines Limited will consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal requirements.
Changes to personal data
It is important that the personal data we hold about you is accurate and current so please keep us informed if your personal data changes during our business relationship.
You can upload your CV and/or cover letter on our website or by applying to advertisements placed by Easton Haines Limited through a selection of Job Boards. You can update this information via our website or by contacting us at linda.curnock@eastonhaines.co.uk.
Changes to this policy
Easton Haines Limited reserves the right to revise or supplement this Privacy Policy from time to time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website.
By submitting your personal data, you consent to us using your personal information for the purposes described above. If you do not agree to our processing of your data in the manner outlined in this policy, please contact us and request to be unsubscribed:
Contact
Easton Haines Limited
CityPoint
Temple Gate
Bristol BS1 6PL
Telephone: 0117 332 3018
Email: linda.curnock@eastonhaines.co.uk
